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Category Archives: Business writing

Getting ready for the holidays

Before you go off on your summer holidays, you might like to think about what kind of out-of-office message you’d like to set up.

You’ll find six templates here (link to: themuse.com).

Are you looking for something simple? Or are you prepared to have a little bit of fun?

I think the first message looks professional and sounds friendly enough, doesn’t it? Or would you like to be a little bit more daring?

A tool which checks whether your documents are easy to read

Are your email messages and other documents easy to read? All you need to do is to go to this site here (link to: readable.io). Paste your text into the box on the left. Click “Measure Readability”, and on the right, you’ll see a collection of statistics and scores.  

Perhaps the most important punctuation mark?

The British term for this punctuation mark here (.) is full stop. In American English it’s called¬†period. If you’d like to check whether you’re using it correctly, take a look here (link to: en.oxforddictionaries.com).

How to use inverted commas correctly

Inverted commas are also known as quotation marks, speech marks or just quotes. They can be single – ‘name’ or double – “name”. Read how to use them correctly here (link to: en.oxforddictionaries.com).

Do you use this punctuation mark?

The main task of the semicolon (that’s this little punctuation mark here ūüėČ is to mark a break that is stronger than a comma, but not as final as a full stop (or period in American English). You might like to see how it’s used here (link to: en.oxforddictionaries.com).

The em dash

The long dash (also called the em dash) is a punctuation mark often used in informal writing. You can see it here (link to:en.oxforddictionaries.com) The em dash is typically used without spaces on either side. However, most newspapers (and all who follow the AP style) use the em dash with a single space on each side.

A well-known punctuation mark

Hyphens are used to link words and parts of words. We’ve spoken about them¬†before. Can you remember how¬†to use them? If you’re not sure, read Oxford Living Dictionaries’¬†article here.

This is tricky!

I needed to check this up with Grammar Girl again! ūüėČ And¬†I wasn’t really surprised to read that the spelling of do’s and don’ts is inconsistent. Even style guides and usage books don’t appear to agree on the correct punctuation. The¬†Chicago Manual of Style¬†and others recommend¬†dos and don’ts.¬†The Associated Press and others recommend¬†do’s and don’ts.Continue Reading

Check your writing with this tool

Analyzemywriting¬†is a tool that can give you a lot of information about your writing. Just paste your text on to the screen and click the button “Analyze Text!” You’ll get¬†basic text statistics, the most common words and phrases you used, your text’s readability and lexical density, and also where you’ve used passive voice.  

Are you making these email mistakes?

What are the five email mistakes that make us look unprofessional? According to an article in inc.com they are: using overly informal greetings using inappropriate jokes showing disrespect of other cultures making spelling and grammar mistakes sending incomplete messages. I’m pleased that no one has ever greeted me with a “yo” yet! ūüėČ