“With reference to …” is rather old-fashioned. I remember using the phrase years ago. Have you read it before? Do you use it? Such as in: “With reference to your letter …”.
My recommendation? Just say “thank you”. Something like: “Thank you for your letter”. Or “Thank you for contacting us.”
Instead of writing: “With reference to our meeting last week”, you could write: “It was a pleasure meeting you in Cologne last week”. Or even: “I very much enjoyed meeting you in Cologne last week”.
And instead of writing: “With reference to our conversation yesterday”, you could write: “I enjoyed talking to you yesterday”.
I find these phrases much more personal. Do you agree?
Do you use the same words again and again when closing an email? Why not be a little bit more creative?
A lot of people finish their email messages with “Regards”, “Kind regards” or “Best regards”. What about using the following now and again? Of course, they have to fit!
- Best wishes
- With thanks
- Thanks again
- Thank you for taking your time
- Have a lovely day
- Keep up the good work
- Enjoy your holidays
- Looking forward to your reply
- Hope this helps
- Let me know what you think
- Take care
Do you have a favourite phrase when closing an email?
This article on writing better business email messages has a few good tips for us all. It’s good to be reminded now and again to keep our messages short, isn’t it?
I particularly like the idea of creating a template to save time. Is it something that you already do?
Before you go off on your summer holidays, you might like to think about what kind of out-of-office message you’d like to set up.
You’ll find six templates here (link to: themuse.com).
Are you looking for something simple? Or are you prepared to have a little bit of fun?
I think the first message looks professional and sounds friendly enough, doesn’t it? Or would you like to be a little bit more daring?
Are your email messages and other documents easy to read?
All you need to do is to go to this site here (link to: readable.io). Paste your text into the box on the left. Click “Measure Readability”, and on the right, you’ll see a collection of statistics and scores.