Your English Out-of-Office Reply

Even when we are away from our keyboards, out-of-office replies help maintain professional relationships. First impressions stick!

The secret? A thoughtful out-of-office reply can generate positive feelings in those reaching out.

How?

1. Start with a warm greeting. “Thanks for getting in touch” sets a friendly tone.
2. Clearly state your absence and response time.
3. Offer an alternative contact—it shows consideration and professionalism.

Your message could look something like this:

Subject: Out of office

Hello [Sender’s name],

Thank you for contacting me! I’m currently out of the office attending a conference in London. But I’ll be back in the office on [date of return] and will respond to your message then.

If you need help before I come back, please contact my colleague, [colleague’s name]. You can email them at [colleague’s email] or call them at [colleague’s phone].

In the meantime, I hope you have a great week! 

Best wishes,
[Your name]

Or even this:

Dear [Sender’s name],

I appreciate your message! Right now, I’m attending a conference in London, and will be unavailable until I return on [date of return]. I’ll make sure to get in touch with you as soon as I’m back.

If you have anything urgent, please reach out to my colleague, [colleague’s name], at [colleague’s email/phone]. They’ll be happy to help you.

I’m looking forward to catching up with you soon.

Best wishes,

[Your name]

Now it’s your turn

What does your perfect out-of-office reply look like?