How to Write a Killer Out-of-Office Message

Ditch the Dull! Let’s craft an out-of-office message that’s as special as you are.

But how can we transform your out-of-office messages from a snoozefest to a conversation starter?

• Be Clear: Tell everyone when you’ll be back (e.g., “I’ll be back on Monday, ready to tackle your emails with ninja-like efficiency“).
• Offer Help: Got a trusty colleague? Mention them as a point of contact for urgent matters.
• Spice it Up: Humour goes a long way. “Temporarily out of order. Expecting a full system reboot by [date].“
• Share a Bit: Are you off on an adventure? Attending a square dancing convention? Feel free to share.
• Set Expectations: Will you respond while you’re away? Mention if they should reach out when you return.

My out-of-office email template

Subject: Out of Office—Back in the Office on (Date)

Hello there,

Thank you for your message. I’m currently out of the office, taking a break to recharge my batteries.

I’ll be back in action on (return date) and will respond to your message as soon as possible after that.

For urgent matters, please contact my colleague, (colleague’s name), (colleague’s role), at (colleague’s email). They will be able to assist you immediately.

For non-urgent requests, I’ll respond promptly upon my return.

Rest assured, I won’t be away for too long. I’m temporarily trading my ergonomic chair and keyboard for a beach towel—and my spreadsheets for crossword puzzles.

Looking forward to reconnecting when I return, armed with fresh ideas and ready to dive into new projects.

Best regards,
(Your name)
PS: If you have any exciting plans of your own coming up, feel free to share. I’m always on the lookout for new adventure ideas.

Of course, you can always adjust the tone further based on your company culture and personal style.

Is there anything you’d like to add?

PS Listen to George’s AI voice read my out-of-office text: