Why Simple Writing Wins in Business

Ever feel like your business emails and reports go unread? Stuck in a maze of long words and confusing phrases?

Say goodbye to frustration and say hello to plain English, your new business writing best friend!

Think about it: why make things harder than they need to be? Why confuse your readers with fancy words and complicated sentences? 

Plain English helps in two ways:

  1. Confidence Boost: When your message is clear and simple, you can send emails and documents with confidence, knowing everyone will understand.
  2. Happy Readers: No more confused faces! Your readers will actually understand what you’re saying, saving them time and frustration.

Ready to write like a pro? Here are some easy tips:

  1. Use Simple Words: Swap “utilise” for “use,” “paradigm shift” for “big change,” and “leverage synergies” for…well, just say “work together.” Keep it easy to understand!
  2. Keep it Short and Sweet: Don’t write long sentences that go on and on. Aim for clear, short sentences that flow nicely. Readers don’t have all day!
  3. Active Voice is Powerful: Instead of “The report was written,” say “I wrote the report.” It sounds more direct and keeps your reader engaged.
  4. Be Yourself: Don’t be afraid to sound friendly and use examples people can relate to. It makes your writing more interesting and easier to remember.
  5. Proofread Like a Detective: Typos and mistakes make you look unprofessional. Double-check everything carefully, or use a grammar tool to help.

Bonus Tip: Put yourself in your reader’s shoes.

What would you want to know? How would you want it explained?

By focusing on their needs, your writing will naturally become clear and easy to understand.

Remember, plain English isn’t about dumbing down your message. It’s about communicating effectively and respectfully with your audience.

Cut the confusing words, write like you speak! Your readers will thank you.


Submit a Comment

Your email address will not be published. Required fields are marked *

Foto Christine Sparks

What should I write about next? Any suggestions?

6 + 12 =