Your English Out-of-Office Reply
Even when we are away from our keyboards, out-of-office replies help maintain professional relationships. First impressions stick!
The secret? A thoughtful out-of-office reply can generate positive feelings in those reaching out.
How?
- Start with a warm greeting. “Thanks for getting in touch” sets a friendly tone.
- Clearly state your absence and response time.
- Offer an alternative contact—it shows consideration and professionalism.
Your message could look something like this:
Subject: Out of office
Hello [Sender’s name],
Thank you for contacting me! I’m currently out of the office attending a conference in London. But I’ll be back in the office on [date of return] and will respond to your message then.
If you need help before I come back, please contact my colleague, [colleague’s name]. You can email them at [colleague’s email] or call them at [colleague’s phone].
In the meantime, I hope you have a great week!
Best wishes,
[Your name]
Or even this:
Dear [Sender’s name],
I appreciate your message! Right now, I’m attending a conference in London, and will be unavailable until I return on [date of return]. I’ll make sure to get in touch with you as soon as I’m back.
If you have anything urgent, please reach out to my colleague, [colleague’s name], at [colleague’s email/phone]. They’ll be happy to help you.
I’m looking forward to catching up with you soon.
Best wishes,
[Your name]
Now it’s your turn
What does your perfect out-of-office reply look like?
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